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Fee Machine Logo

Time based Fee Calculation and Rental Management Tools for Billiards, Bars, Breweries, and Restaurants

Time based Fee Calculation and Rental Management Tools for Billiards, Bars, Breweries, and Restaurants


Fee Machine calculates minute by minute fees for any rental item by time of day, day of week, and number of players, always calculating the proper fee.

The Fee Machine table always provides consistent fee calculation and tracking. With Fee Machine, bartenders never need to manually calculate rental fees and you’ll maximize your rental revenue!

Instantly know the current fees due for a rental, broken down by player!



Fee Machine’s intuitive use of colors and images allows your staff to instantly understand the status of each rental item – is the item Available, Rented, or Nearly Done, or Overdue? How many players and how long?


With Fee Machine, you can define custom rate structures for each type of item you rent and how you rent them, based on number of players, time of day (Happy Hour, Late Night), day of week, and length of each rental.

You can define Count Up timers (calculates fees at rental end – typical for Billiards) or Count Down timers (calculates fees at rental beginning – perfect for Axe Throwing or other set time rentals).

You can define multiple rate structures for each rental item, such as “Daily”, “League”, and “Party” rates for Pool, a separate “Daily” for Shuffleboard, and another separate “Daily” and “League” rates for Darts.


Fee Machine gives you a wealth of features to make it easy to manage players, such as Quit and Transfer Player functions, tracking player names, adding Players during a rental, fee rounding and player fee splitting.


Fee Machine runs on Android tablets. It uses simple barcode integration with leading Restaurant POS systems such as Aloha, Micros 3700 and Simphony, which means it’s easy to setup and use!

Don’t want to integrate? Fee Machine’s Wireless Printing feature allows you to print a detailed rental receipt breaking down player fees for each rental.

Wireless Light Control

With Fee Machine’s optional Wireless Light Control – not only can you turn lights on/off with each rental, you can also tell players when a fixed time rental is nearing it’s end or done.

The Fee Machine Experience

Track the status of each rental with our Rental Item Status display:

Fee Machine Tablet home page

The status of each rental item is clearly displayed

Available Item
Indicates Item is available to rent.
Busy Rental using “Count Up” Timer
Busy Rental using "Count Up" timer.
Busy Rental using “Count Up” Timer
Busy Rental sing "Count Down" timer
Expiring Busy Rental using “Count Down” Timer
Rental Ending using "Count Down" timer
Expired Busy Rental using “Count Down” Timer
Rental Expired using "Count Down" timer

Selecting an Active/Busy Rental shows the status – Time of Rental, Fees, Rate Type and Number of Players:

Fee Machine Tablet - Active Rental Status Display

Completing a Rental is easy – Touch the Complete Rental button and scan the QR Code into your POS

Completed Rental View on Fee Machine Tablet with QR Code

Starting a Rental

Click on an Available Item to begin the process.

Select the desired Rate Type (if more than 1 is defined for the item)

Select Rental Rate Type

Select the number of Players (if required for the rate type)

Selecting the number of Players for the new Rental

You can enter each Player’s Name for the Rental if desired

Enter Player Names on Fee Machine Tablet
Confirm the Rental setup, edit as needed, then Begin your Rental!
Fee Machine Tablet - Confirming a New Rental Status Display

Manage from the Cloud

Manage all aspects of your Fee Machine configuration from the cloud using your tablet or cell phone.

Multi-Unit Operator Support

Fee Machine was designed with multi-unit operators in mind. Multi-unit operators can easily manage all their locations from the cloud in a single portal, and select them on the Fee Machine tablet

Fee Machine Tablet - Selecting a Location
Fee Machine is THE TOOL to maximize your rental revenues!
Rob Johnson
President, Fee Machines LLC
Quite often, the threat of a negative Trustpilot review will accomplish what would otherwise require legal action. A positive force in all industries.
Fee Machine - Fee Calculation & Rental Management Tool for Billiards, Bars, Breweries, and Restaurants. Billiards Software+Pool Table Rental Software+Axe Throwing Software+Dart Throwing Software+Axe Throwing Services+Pool Table Services+Billiards Services+Game+Management Software+Game Rental Software+Bike Rental Software+Jet Ski Rental Software+Wait List Software
Mary White
Principal, Bluth Finance
I’ve been using Gcal for the past few years. Since then, generating the listings for my weekly newsletter has been a snap!
Fee Machine - Fee Calculation & Rental Management Tool
Rachel Harper
Manager, Jadeson Global

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